Recording Requirements, Fees & Resources
Recording Requirements, Fees & Resources
Our Records & Licenses Division is responsible for all land records within the boundaries of Benton County. Recording hours are 8:00am to 4:15pm.
Recording Requirements
This office is where you will find documents affecting landowners and real estate within Benton County. Below is a list of general recording requirements.
- Must be an original signed document or certified copy in paper or electronic format.
- Effective January 1, 2024, all text in the document submitted must be 10 point or larger.
- Transaction or title clearly listed with statutory authority to record.
- Sufficient space in upper right-hand corner for recording label.
- Name and address of party to return document to after recording.
- All indexed parties clearly listed.
- Coversheet may be necessary to meet first page recording requirements.
Our office does NOT offer legal advice. For questions regarding legal forms or what needs to be recorded, please, consult with a real estate attorney.
Need a deed form or template?
Benton County Records & Licenses does NOT provide document templates or forms. To obtain legal forms you might check with a local office supply store. Online forms are available at your discretion. Below is a link to a trusted provider of legal forms Stevens-Ness.
Recording
Documents recorded in-person or through the mail are held for up to ten business days so that we may proof and ensure the quality our records. Copies of our public records can be purchased.
How do I record a document?
Original documents can be recorded through the mail, in-person, or through an electronic recording service provider.
- In-Person over the counter – Bring original document and form of payment.
- Mail – Send the original document along with payment by check. Please do not mail cash.
- eRecording – Submit electronic original document to us through one of our eRecording Partners.
| Document Type | 1st Page Fee | Per Page Added Fee |
| Deeds | $108 | $5 |
| Construction Documents | $78 | $5 |
| Mortgage/Municipal Documents | $108 | $5 |
| UCC Filings | $78 | $5 |
| Foreclosure Documents | $78 | $5 |
| Miscellaneous Documents | $108 | $5 |
| Death Certificates | $78 | $5 |
| Court Orders | $108 | $5 |
| Notary Services (per signature) | $10 | NA |
We accept cash, check/money orders, and debit/credit card payment. Please Note: an additional 2.49% convenience fee is assessed on card transactions.
Need help determining what the fee for recording your document will be? Call or email us, we are happy to assist.
Notary Services
We have on staff notarial services available 8:00 AM to 4:00 PM by appointment. There is a fee of $10 assessed per signature or notarial act. For your appointment you will need to bring:
- Document to be notarized in its entirety.
- Party that needs to sign present with valid government issued photo ID (Driver’s License, Passport, Military ID).
- Payment
We CANNOT do the following:
- Notarial certified copies of birth, death, or marriage records. Please contact the State of Oregon for more information on vital record and Apostille certifications.
- Notarize documents in languages other than English
- Notarize Wills
- Provide witness(es)
- Notarize I-9 documents for employers